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Common Rules And Regulation

St. Xavier's College Kolkata is an Autonomous College under the University of Calcutta. The College obtained "A Grade" under NAAC accreditation, and also has been declared as a Centre with Potential for Excellence. Autonomous status was granted tot the College by the University of Calcutta by a letter dated March 6, 2006. Autonomy came into effect from the academic year 2006-07.

1. The Principal Administrative structures in the College are:

• The Governing Body

• The Academic Council

• The Boards of Studies and The Office of the Controller of Examinations.

This is in accordance with the UGC's Autonomy Scheme.

2. The College follows the Semester system for the teaching-learning-evaluation process.
    

3. The admission process starts immediately after the declaration of Class XII results of major national Boards and West Bengal Board.

A student who is selected for enrolment in a particular course offered by the College will have to complete admission procedures and get himself/herself registered within the notified time period.

The Registration of a student is valid for 5 years from the academic year in which the registration is granted.

The Undergraduate degree programme is of three years duration divided into six semesters. The Academic year is divided into two semesters: July-December and January-June.

4. The final degree will be awarded by the University of Calcutta. The name of the College will also be mentioned in the Degree Certificate.
    

5. Candidates must have good knowledge of English Language.
    

6. Parents and Guardians should know that their wards are admitted under the strict understanding that the students must comply with the rules and regulations specified by the College.
    

7. The Departmental office should be informed of any change of address and phone number after the admission.
    

8. As you enter St. Xavier's College (Autonomous), Kolkata, vast opportunities open up before you. This also entails certain responsibilities on your parts. This College has an eventful history of hundred and fifty one years. The traditions and values which have developed over this long period will have to be protected and promoted by you now. The continuation of the recognition and reputation that SXC has enjoyed in society at large over these years is now your responsibility.

Certain traits we cherish among our student community include:

• Decency in Dress and decorum in behaviour.

• Punctuality.

• Disciplined, focused approach to your life in general and to your studies in particular.

• Application and interest in studies and other departmental extra curricular activities in College.

• Awareness of social conditions around you and in the world and developing a compassionate and proactive response to them.

• Adherence to secular values and ideals.

• A scientific outlook.

• Interest in cultural activities, sports and games.

• Follow the Notice Board daily.

In addition, please note the following Norms/Rules which are to be adhered to and observed scrupulously:

• Read the Notice Board daily.

• Show your Identity Card at the gate when entering the college and always keep it on your person when in college. Exchange or leading of one's identity card is a serious offence.

• The entire college is "No Smoking Zone". Respect it.

• Use of drugs/alcohol is strictly prohibited in the College.

• Bringing outside guests/friends in the college is strictly prohibited.

• Punctuality is be maintained in all matters - specially in Class Attendance and Examination Attendance.

• Loitering around or littering in the college campus/corridors are strictly prohibited.

• Any kind of violent conduct in the college is strictly prohibited.

• Ragging in any forms is strictly prohibited in the college.

• Health/Safety Rules are to be strictly obeyed.

• Secular ideals must be upheld.

• Decorum in dress and behaviour must be maintained.

• Damaged should not be caused to any college property in any form.

• College Computer System should not be tampered with in any way.

• Reputation of the college must be upheld even outside the college.

• Misappropriation of funds will be treated as a criminal offence.

• Improper sexual conduct will also be treated as a criminal offence.

1. A student must obtain a minimum of 75% (65% for M.Com.) attendance in all papers separately - Honours / Major / General / Compulsory.
   A students who has between 60% and 74% attendance on grounds of illness or involvement in extra-curricular activities will have to seek condonation from the Principal/Vice-Principal, producing valid documents.
2. In case of illness, a students must submit a doctor's medical certificate and related documents along with the application for leave. Leave application must be submitted within three days of the student's absence. Submission of leave application in itself will not suffice for the purpose of obtaining condonation.
3. A student will be debarred from appearing for the Semesters Examination in the paper/papers in which he/she has less than the required attendance without condonation. A student so debarred may be permitted to appear for the paper only after completion of the course, that is in "Semester VII" or "Semester VIII" or subsequent semesters, whichever is appropriate for the concerned student, and on the condition that he/she satisfies attendance and Continuous Internal Assessment requirement. If in the mean time there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus.
4. In case of extra-curricular activities, a student must obtain written confirmation of his/her participation from the concerned authorities: Head of Dept. / Presidents of Societies / Director of Sports / Director of NSS / NCC Officer-in-charge / AICUF Adviser, countersigned by the Vice-Principal.
   When calculating the attendance percentage of the students representing the college in NCC and sports, due consideration will be given to the days when they so represented the college.
5. Condonation in each case must be in explicit written form authorized by Principal/Vice-Principal. A student who is condoned will have to pay a condonation fee.
6. A student with attendance below 40% in all the papers in a Semester taken together may be struck off the College Rolls or he/she may be allowed to repeat the Semester in the following academic year, at the discretion of the Principal or Vice-Principal.
7. The name of a student who is continuously absent for 15 working days without submitting any information to the College will be struck off the College Rolls.

Evaluation under the Semester System

Continuous Internal Assessment (CIA)

4. A student who failed to obtain qualifying marks in CIA either through absence or failure, will be debarred from appearing for the Semester Examination. However the student will be allowed to appear for the debarred paper in the next appropriate Semester but will not permitted to appear for the CIA component. Indication of the fact that the Paper/ Course was not cleared in the first opportunity will be there in the final mark sheet.
5. Each department will inform the students about the CIA program at the beginning of the semester. Final CIA results will be displayed on the Students' Notice Board. Subsequently the marks will be sent to the Controller of Examinations by the Vice-Principal's Office.

Test & Examinations

• Attendance at and performance in all seminars / tutorials / organised class tests etc. count towards achievement of credits and promotion to the next semester. Students are not allowed to leave the room during the tests. Those coming late by more than 10 minutes will on no account be allowed to sit for the tests.
• A students using unfair means during the tests invites himself to very serious consequences.
• Students using unfair means in class tests will be marked Reported Against (RA) and face disciplinary actions. Unfair practices include not only using but processing cog sheets, passing on an answer sheet to a neighbor, talking, smuggling in answer sheets, using mobile phones, scientific calculator etc.
• A repeat offence will lead to disciplinary action and / or the issue of Transfer Certificate.
• If a student is absent from any class tests/ seminar, it must be communicated to the Vice-Principal forthwith providing a letter from the Parent/Guardian giving reasons for the absence from tests, Submission absence application in itself will not suffice for the purpose of obtaining condonation.

Semester Examinations

1. Eligibility criteria for appearing in Semester Examinations.

• A student must have at least 75% attendance in each paper. Condonation may be granted as mentioned earlier. A student must obtained a minimum of 20% marks in CIA as mentioned earlier.
• A student must pay the Examination Fee and submit the Examination Form by the notified last date. However, only those students who fulfill eligibility criteria will be issued the Admit Card for the Semester Examination. A student who has disciplinary charge against his/her name may not be permitted to appear for the Semester Examination.

2. Credit

A quantified means of expressing equivalence of learning is described as credit. Credit is awarded to a learner in recognition of the verified achievement of designated learning outcomes at a specified level.

In simple terms, academic credit may be considered as an equivalent of 15 hours of assigned and evaluated work in college. Such assigned work may includes class hours, tutorials, directed library work and study related activities. For extra/co-curricular activities, one credit will be considered as equivalent to 30 hours.

Identification of Types of activities for Co-Curricular credits

1. Organising and arranging College/Department seminar activities duly certified by teachers responsible for holding such seminars (routine class room seminars are not included).
2. Actively organising and participating in various College societies' programmes duly certified by Teachers-in-charge of different Societies.
3. Involvement in all NSS activities (human rights included)/attending camps etc. - duly certified by the NSS Director.
4. Participation in all official College games/sports programme including College representation at local, regional, statewise or at national level - duly certified by the Sports Director.
5. Involvement in all AICUF activities duly certified by the Professor-in-Charge of AICUF.
6. Taking part in social activities organised by registered bodies or any other accredited NGOs holding regular activities in an institutionalized set up involving regular, significant contributions to society. (Details of student's participation, hour-wise, must be provided and duly certified by the organization. Students must obtain prior permission of the Vice-Principal for such participation).
7. Participation and carrying out of LTS activities - duly certified by LTS-in-charge.
8. Active involvement in organising College Student's Union Fests - certified by teachers supervising/coordinating the activities of the festival (details to be provided).
9. Participation in all NCC activities / camps / parades - duly certified by the Office-in-charge of NCC.
10. Active involvement in editing / publishing College / Department magazines - duly certified by Teacher-in-charge of the editorial board.
11. Taking part in cultural programmes (music, song, dance etc.) presented on days to special events certified by Co-ordinator of cultural activities.
12. Any other activity undertaken by students, found to be significantly worthy, to be considered as co-extra-curricular in nature decided by the judgment of Vice-principals.
13. At least one credit (30 hours) is to be  earned through social /  community service. Students who do not complete & credits through non-academic/ co-curricular activities will not be given their mark sheets after semester.

3. Pass Marks

Honourse Course/ Subject : 40% in each Paper
General Course/ Subject : 30% in each Paper
(For Compulsory subjects : 30% in each Paper)
B.Ed. Course : 40% in each Paper
M.Com: (Theory-40% in each Paper, Practical-40% in each Paper, Project/Seminar-50%)

4. Arrear Paper

• An Arrear Paper as in which & student fails to secure the minimum pass marks.
  
  Arrear Paper may arise either through absence or failure to obtain the required marks in CIA. This will be indicated in the Semester Marks Sheet as well in the Consolidated Mark Sheet.
  
  A student will be permitted to appear for an Arrear Paper in the next appropriate semester.
• The number of Arrear Paper be taken into consideration to determine if a student qualifies for promotion to 2nd/ 3rd Year.

5. Promotion for first to second year / second to third year

• Qualifying for 2nd year (Semester III):
  Consideration all the papers of Semester I and II taken together, a student must pass in at least 50% of all papers.
• Qualifying for 3rd year (Semester V):
  A student must pass at least 75% of all the papers of Semester I to IV taken together. An Honours student must also pass in at least 50% of all Honours papers of Semesters I to IV taken together.

6. Re-enrolment

• A student who fails to qualify for promotion to 2nd/3rd year has to re-enroll in the Academic Session either as a Casual or as a Regular student in the appropriate Semester.
• A student who has adequate attendance will be re-enrolled as a Casual student. A Casual student will have to appear only for Arrear paper / papers in the Semester Examination. A Casual student will not be allowed to appear for CIA. A Casual student will have to pay only a Re-enrolment Fee (One month's Tuition Fee) and the Examination Fee.
• A student who has been debarred on the basis of shortage of attendance in any paper / papers in any semester of 1st or 2nd year, and who does not satisfy Promotion Criteria, will have to re-enroll as a Regular student. Further, students who have completed 6 semesters and who have been debarred in any semester or still have arrear papers to clear, have to re-enroll by July 15th of the seventh / ninth semester to update their status.
• A Regular student will have to attend classes only in those papers where short attendance occurred and appear for Semester Examinations in the Arrear papers. Such a student will appear for CIA and Semester Examination. A Regular student will have to pay only Tuition Fee, Session Fee and Laboratory Fee if applicable .
• A student with disciplinary charges against his/her name will be treated separately.

7. Supplementary Examinations

• A supplementary examination will be held for third year students who have arrear papers for Semester V and/or VI, provided their is no arrear paper for Semester I to IV.
• A 3rd year student who has a disciplinary R. A. charge against his/her name may not be allowed to appear for the supplementary examination.

8. Review

• For Semesters I to IV:
  In a particular Semester, review of Papers will be allowed for not more than 2 Papers in B.A/B.Sc., and for not more than 3 papers in B.Com/BBA.
  To be eligible for review, a student must obtain at least 40% marks in the remaining papers taken together.
• For Semester V and VI:
  For B.Com/BBA Honours students:
  For Semester V: Review will be allowed for at most two papers provided the student has obtained at least 40% marks in the remaining papers taken together.
  For Semester VI: Review will be allowed for only one paper provided the student has obtained at least 40% marks in the remaining papers taken together.
  For B.A/B.Sc. Honours students:
  Review will be allowed only for One Paper provided the student has obtained 40% marks in the other papers taken together.
  For B.Com General Students:
  Review will be allowed for at most two papers provided the student obtains at least 40% in the remaining papers taken together.
  For B.Ed. Students:
  Review will be allowed for Semester I & II. Review will be allowed for not more than two papers in each Semester.
• Review is offered for both Regular and Arrear Papers.
  Review marks will stand irrespective of increase or decrease of marks after review.

9. Seeing of Answer Scripts

• A student may apply to see his/her answer script only after the review process is completed.
  A student cannot apply for review after he/she has seen his/her answer script. There is no scope for alteration of marks at this stage. Review marks will stand final. To apply for seeing the answer script, a student need not have earlier applied for Review.
  The main purpose of allowing a student to see his/her answer script is to enable the student to obtain a feedback on his/her performance.
• Review/Seeing answer script is not permitted for Projects and Practical Papers.

10. Award of Degree and Migration Certificate

• Student successfully completing the course will be awarded Honours/General Degree.
• An Honours student who has used up all his/her chances but does not qualify as an Honours student may be awarded a General degree provided he/she obtains between 30% and 39% marks in all papers separately.
• Students from an Education Board other than that of WBHS/CBSE/ISC or from a University other than that of Calcutta must submit the Migration Certificate from the Board or University under which they appear for the last examination, within one moth from the date of their admission into this College.
• Application for this Migration Certificate must be made to the Board or University through the authorities of the School or College from which they passed their last examination.

11. Award of General Degree to B.Com. & B.B.A Students
    
    A student of B.Com. Department and BBA Department on application, may opt for an award of a General Degree, student to the fulfillment of the following conditions:

• The applicant must have passed in all papers of Semester V & VI.
• He/She must obtain marks between 30% and 39% in not more than five papers of Semester - I, II, III & IV taken together.
• As the maximum credit earmarked for any paper is 4(four) credits, a student opting for an award of a General Degree may lose 20 credits (5X4) thereby indicating that he/She must secure at least one hundred and four academic (104) credits and 6 co-curricular credits in order to be eligible for consideration of an award of a General Degree.

Correspondence with the College

• All correspondence with the Commerce Department (Evening) should be addressed to the Vice-Principal, Commerce Department (Evening), St. Xavier's College Autonomous, Kolkata - 700016
• In all correspondence regarding students, it is necessary to state the class, roll-numbers and room numbers of the student along with the names.
• Money orders and letter addressed to students must be directed to their residence in city and not to the College, else they will be returned to the remitter.

Transfer Certificates

Transfer Certificates are issued at the end of the month. Applications duly endorsed by the parent together with the transfer and monthly fees, must reach the Vice-Principal at least 10 days before the end of the month.

Attestation, True Copies, Certificates

Those who wish to secure the Vice-Principal's signature for issues of certificates, attestations, true copies, etc. should approach the clerk-in-charge from 4.30 p.m. to 6.30 p.m. (Monday to Friday).