Rules And Regulation
St. Xavier's College Kolkata is an Autonomous College under the
University of Calcutta. The College obtained "A Grade" under
NAAC accreditation, and also has been declared as a Centre with
Potential for Excellence. Autonomous status was granted tot the
College by the University of Calcutta by a letter dated March 6,
2006. Autonomy came into effect from the academic year 2006-07.
Administrative structures in the College are:
This is in accordance
with the UGC's Autonomy Scheme.
The College follows the
Semester system for the teaching-learning-evaluation process.
The admission process
starts immediately after the declaration of Class XII results of
major national Boards and West Bengal Board.
A student who is
selected for enrolment in a particular course offered by the
College will have to complete admission procedures and get
himself/herself registered within the notified time period.
The Registration of a
student is valid for 5 years from the academic year in which the
registration is granted.
degree programme is of three years duration divided into six
semesters. The Academic year is divided into two semesters:
July-December and January-June.
The final degree will
be awarded by the University of Calcutta. The name of the
College will also be mentioned in the Degree Certificate.
Candidates must have
good knowledge of English Language.
Parents and Guardians
should know that their wards are admitted under the strict
understanding that the students must comply with the rules and
regulations specified by the College.
The Departmental office
should be informed of any change of address and phone number
after the admission.
As you enter St.
Xavier's College (Autonomous), Kolkata, vast opportunities open
up before you. This also entails certain responsibilities on
your parts. This College has an eventful history of hundred and
fifty one years. The traditions and values which have developed
over this long period will have to be protected and promoted by
you now. The continuation of the recognition and reputation that
SXC has enjoyed in society at large over these years is now your
Certain traits we
cherish among our student community include:
Decency in Dress and
decorum in behaviour.
approach to your life in general and to your studies in
interest in studies and other departmental extra curricular
activities in College.
Awareness of social
conditions around you and in the world and developing a
compassionate and proactive response to them.
Adherence to secular
values and ideals.
A scientific outlook.
Interest in cultural
activities, sports and games.
Follow the Notice Board
In addition, please
note the following Norms/Rules which are to be adhered to and
Read the Notice Board
Show your Identity Card
at the gate when entering the college and always keep it on your
person when in college. Exchange or leading of one's identity
card is a serious offence.
The entire college is
"No Smoking Zone". Respect it.
Use of drugs/alcohol is
strictly prohibited in the College.
guests/friends in the college is strictly prohibited.
Punctuality is be
maintained in all matters - specially in Class Attendance and
Loitering around or
littering in the college campus/corridors are strictly
Any kind of violent
conduct in the college is strictly prohibited.
Ragging in any forms is
strictly prohibited in the college.
Health/Safety Rules are
to be strictly obeyed.
Secular ideals must be
Decorum in dress and
behaviour must be maintained.
Damaged should not be
caused to any college property in any form.
College Computer System
should not be tampered with in any way.
Reputation of the
college must be upheld even outside the college.
funds will be treated as a criminal offence.
Improper sexual conduct
will also be treated as a criminal offence.
- A student must obtain a minimum of 75% (65% for M.Com.) attendance in all
papers separately - Honours / Major / General / Compulsory.
A students who has between 60% and 74% attendance on grounds
of illness or involvement in extra-curricular activities will
have to seek condonation from the Principal/Vice-Principal,
producing valid documents.
- In case of illness, a students must submit a doctor's
medical certificate and related documents along with the
application for leave. Leave application must be submitted
within three days of the student's absence. Submission of
leave application in itself will not suffice for the purpose
of obtaining condonation.
- A student will be debarred from appearing for the
Semesters Examination in the paper/papers in which he/she has
less than the required attendance without condonation. A
student so debarred may be permitted to appear for the paper
only after completion of the course, that is in "Semester VII"
or "Semester VIII" or subsequent semesters, whichever is
appropriate for the concerned student, and on the condition
that he/she satisfies attendance and Continuous Internal
Assessment requirement. If in the mean time there has been a
change in syllabus, the student will have to appear for the
CIA and Semester Examination in the revised syllabus.
- In case of extra-curricular activities, a student must
obtain written confirmation of his/her participation
from the concerned authorities: Head of Dept. / Presidents of
Societies / Director of Sports / Director of NSS / NCC
Officer-in-charge / AICUF Adviser, countersigned by the
When calculating the attendance percentage of the students
representing the college in NCC and sports, due consideration
will be given to the days when they so represented the
- Condonation in each case must be in explicit written form
authorized by Principal/Vice-Principal. A student who is
condoned will have to pay a condonation fee.
- A student with attendance below 40% in all the papers in a
Semester taken together may be struck off the College Rolls or
he/she may be allowed to repeat the Semester in the following
academic year, at the discretion of the Principal or
- The name of a student who is continuously absent for 15
working days without submitting any information to the College
will be struck off the College Rolls.
Evaluation under the
Evaluation is based on
- Continuous Internal Assessment and
- Semester Examination
- CIA will comprise 20% of the total weightage of each
paper. Minimum qualifying mark is 20% in each paper.
- Forms of CIA may include class tests, assignments,
seminars, tutorials, laboratory assignments. A minimum of 50%
of total CIA marks will have to be allotted for the written
- 25% of total CIA marks are to be reserved for attendance
and to be awarded according to the student's attendance
|91-100 % attendance
||25 % marks of total CIA marks
|81-90 % attendance
20 % marks of total CIA marks
|75-80 % attendance
10 % marks of total CIA marks
- A student who failed to obtain qualifying marks in CIA
either through absence or failure, will be debarred from
appearing for the Semester Examination. However the student
will be allowed to appear for the debarred paper in the next
appropriate Semester but will not permitted to appear for
the CIA component. Indication of the fact that the Paper/
Course was not cleared in the first opportunity will be
there in the final mark sheet.
- Each department will inform the students about the CIA
program at the beginning of the semester. Final CIA results
will be displayed on the Students' Notice Board.
Subsequently the marks will be sent to the Controller of
Examinations by the Vice-Principal's Office.
Test & Examinations
- Attendance at and performance in all seminars / tutorials
/ organised class tests etc. count towards achievement of
credits and promotion to the next semester. Students are not
allowed to leave the room during the tests. Those coming late
by more than 10 minutes will on no account be allowed to sit
for the tests.
- A students using unfair means during the tests invites
himself to very serious consequences.
- Students using unfair means in class tests will be marked
Reported Against (RA) and face disciplinary actions. Unfair
practices include not only using but processing cog sheets,
passing on an answer sheet to a neighbor, talking, smuggling
in answer sheets, using mobile phones, scientific calculator
- A repeat offence will lead to disciplinary action and / or
the issue of Transfer Certificate.
- If a student is absent from any class tests/ seminar,
it must be communicated to the Vice-Principal forthwith
providing a letter from the Parent/Guardian giving reasons for
the absence from tests, Submission absence application in
itself will not suffice for the purpose of obtaining
- Eligibility criteria for appearing in Semester
- A student must have at least 75% attendance in each
paper. Condonation may be granted as mentioned earlier. A
student must obtained a minimum of 20% marks in CIA as
- A student must pay the Examination Fee and submit the
Examination Form by the notified last date. However, only
those students who fulfill eligibility criteria will be
issued the Admit Card for the Semester Examination. A
student who has disciplinary charge against his/her name may
not be permitted to appear for the Semester Examination.
A quantified means of expressing equivalence of learning is
described as credit. Credit is awarded to a learner in
recognition of the verified achievement of designated learning
outcomes at a specified level.
In simple terms, academic credit may be considered as an
equivalent of 15 hours of assigned and evaluated work in
college. Such assigned work may includes class hours,
tutorials, directed library work and study related activities.
For extra/co-curricular activities, one credit will be
considered as equivalent to 30 hours.
Identification of Types
of activities for Co-Curricular credits
- Organising and arranging College/Department seminar
activities duly certified by teachers responsible for holding
such seminars (routine class room seminars are not included).
- Actively organising and participating in various College
societies' programmes duly certified by Teachers-in-charge of
- Involvement in all NSS activities (human rights
included)/attending camps etc. - duly certified by the NSS Director.
- Participation in all official College games/sports
programme including College representation at local, regional,
statewise or at national level - duly certified by the Sports
- Involvement in all AICUF activities duly certified by the
Professor-in-Charge of AICUF.
- Taking part in social activities organised by registered
bodies or any other accredited NGOs holding regular activities
in an institutionalized set up involving regular, significant
contributions to society. (Details of student's participation,
hour-wise, must be provided and duly certified by the
organization. Students must obtain prior permission of the
Vice-Principal for such participation).
- Participation and carrying out of LTS activities - duly
certified by LTS-in-charge.
- Active involvement in organising College Student's Union
Fests - certified by teachers supervising/coordinating the
activities of the festival (details to be provided).
- Participation in all NCC activities / camps / parades -
duly certified by the Office-in-charge of NCC.
- Active involvement in editing / publishing College /
Department magazines - duly certified by Teacher-in-charge of
the editorial board.
- Taking part in cultural programmes (music, song, dance
etc.) presented on days to special events certified by Co-ordinator
of cultural activities.
- Any other activity undertaken by students, found to be
significantly worthy, to be considered as co-extra-curricular
in nature decided by the judgment of Vice-principals.
- At least one credit (30 hours) is to be earned
through social / community service. Students who do not
complete & credits through non-academic/ co-curricular
activities will not be given their mark sheets after semester.
- Pass Marks
Honourse Course/ Subject : 40% in each Paper
General Course/ Subject : 30% in each Paper
(For Compulsory subjects : 30% in each Paper)
B.Ed. Course : 40% in each Paper
M.Com: (Theory-40% in each Paper, Practical-40% in each Paper,
- Arrear Paper
- An Arrear Paper as in which & student fails to secure
the minimum pass marks.
Arrear Paper may arise either through absence or failure to
obtain the required marks in CIA. This will be indicated in
the Semester Marks Sheet as well in the Consolidated Mark
A student will be permitted to appear for an Arrear Paper in
the next appropriate semester.
- The number of Arrear Paper be taken into consideration
to determine if a student qualifies for promotion to 2nd/
- Promotion for first to second year / second to third
- Qualifying for 2nd year (Semester III):
Consideration all the papers of Semester I and II taken
together, a student must pass in at least 50% of all papers.
- Qualifying for 3rd year (Semester V):
A student must pass at least 75% of all the papers of
Semester I to IV taken together. An Honours student must
also pass in at least 50% of all Honours papers of Semesters
I to IV taken together.
- A student who fails to qualify for promotion to 2nd/3rd
year has to re-enroll in the Academic Session either as a
Casual or as a Regular student in the appropriate Semester.
- A student who has adequate attendance will be
re-enrolled as a Casual student. A Casual student will have
to appear only for Arrear paper / papers in the Semester
Examination. A Casual student will not be allowed to appear
for CIA. A Casual student will have to pay only a
Re-enrolment Fee (One month's Tuition Fee) and the
- A student who has been debarred on the basis of shortage
of attendance in any paper / papers in any semester of 1st
or 2nd year, and who does not satisfy Promotion Criteria,
will have to re-enroll as a Regular student. Further,
students who have completed 6 semesters and who have been
debarred in any semester or still have arrear papers to
clear, have to re-enroll by July 15th of the seventh / ninth
semester to update their status.
- A Regular student will have to attend classes only in
those papers where short attendance occurred and appear for
Semester Examinations in the Arrear papers. Such a student
will appear for CIA and Semester Examination. A Regular
student will have to pay only Tuition Fee, Session Fee and
Laboratory Fee if applicable .
- A student with disciplinary charges against his/her name
will be treated separately.
- Supplementary Examinations
- A supplementary examination will be held for third year
students who have arrear papers for Semester V and/or VI,
provided their is no arrear paper for Semester I to IV.
- A 3rd year student who has a disciplinary R. A. charge
against his/her name may not be allowed to appear for the
- For Semesters I to IV:
In a particular Semester, review of Papers will be allowed
for not more than 2 Papers in B.A/B.Sc., and for not more
than 3 papers in B.Com/BBA.
To be eligible for review, a student must obtain at least
40% marks in the remaining papers taken together.
- For Semester V and VI:
For B.Com/BBA Honours students:
For Semester V: Review will be allowed for at most two
papers provided the student has obtained at least 40% marks
in the remaining papers taken together.
For Semester VI: Review will be allowed for only one paper
provided the student has obtained at least 40% marks in the
remaining papers taken together.
For B.A/B.Sc. Honours students:
Review will be allowed only for One Paper provided the
student has obtained 40% marks in the other papers taken
For B.Com General Students:
Review will be allowed for at most two papers provided the
student obtains at least 40% in the remaining papers taken
For B.Ed. Students:
Review will be allowed for Semester I & II.
Review will be allowed for not more than two papers in
- Review is offered for both Regular and Arrear Papers.
Review marks will stand irrespective of increase or decrease
of marks after review.
- Seeing of Answer Scripts
- A student may apply to see his/her answer script only
after the review process is completed.
A student cannot apply for review after he/she has seen
his/her answer script. There is no scope for alteration of
marks at this stage. Review marks will stand final. To apply
for seeing the answer script, a student need not have
earlier applied for Review.
The main purpose of allowing a student to see his/her answer
script is to enable the student to obtain a feedback on
- Review/Seeing answer script is not permitted for
Projects and Practical Papers.
- Award of Degree and Migration Certificate
- Student successfully completing the course will be
awarded Honours/General Degree.
- An Honours student who has used up all his/her chances
but does not qualify as an Honours student may be awarded a
General degree provided he/she obtains between 30% and 39%
marks in all papers separately.
- Students from an Education Board other than that of WBHS/CBSE/ISC
or from a University other than that of Calcutta must submit
the Migration Certificate from the Board or University under
which they appear for the last examination, within one
moth from the date of their admission into this College.
- Application for this Migration Certificate must be made
to the Board or University through the authorities of the
School or College from which they passed their last
- Award of General Degree to B.Com. & B.B.A Students
A student of B.Com. Department and BBA Department on
application, may opt for an award of a General Degree,
student to the fulfillment of the following conditions:
- The applicant must have passed in all papers of Semester
V & VI.
- He/She must obtain marks between 30% and 39% in not more
than five papers of Semester - I, II, III & IV taken
- As the maximum credit earmarked for any paper is 4(four)
credits, a student opting for an award of a General Degree
may lose 20 credits (5X4) thereby indicating that he/She
must secure at least one hundred and four academic (104)
credits and 6 co-curricular credits in order to be eligible
for consideration of an award of a General Degree.
Correspondence with the
- All correspondence with the Commerce Department (Evening)
should be addressed to the Vice-Principal, Commerce
Department (Evening), St. Xavier's College Autonomous,
Kolkata - 700016
- In all correspondence regarding students, it is necessary
to state the class, roll-numbers and room numbers of the
student along with the names.
- Money orders and letter addressed to students must be
directed to their residence in city and not to the College,
else they will be returned to the remitter.
Transfer Certificates are issued at the end of the month.
Applications duly endorsed by the parent together with the
transfer and monthly fees, must reach the Vice-Principal at
least 10 days before the end of the month.
Attestation, True Copies,
Those who wish to secure the Vice-Principal's signature for
issues of certificates, attestations, true copies, etc. should
approach the clerk-in-charge from 4.30 p.m. to 6.30 p.m. (Monday
Student should take great care to look up the Notice Board on
coming to, and leaving the College. No excuse will be considered
if Notices on the Board are ignored.
It is recommended that students come to college and simple
and unostentatious dress suitable for an academic environment.
While coming to College the students should dress keeping in
mind the rich Indian culture and the long tradition of the
- Any kind of captions or writings on shirts/T-shirts/ Tops
etc. are prohibited.
- Only full length trousers are allowed.
- Only skirts well below knee length, without slits are
- For boys, Round neck T-shirts, earrings or ear/chin/nose
studs are strictly prohibited.
In case of failure to comply with these dress codes,
appropriate actions will be initiated.
Smoking in any where in the College premises is strictly
forbidden. This includes the playfield, the games rooms, the
canteen, the quadrangle and the pavement along the College
building on Park Street.
Each student is provided a Identity Card. This card is to be
carried always and presented at the gates, when borrowing books
from the Reading Room, playing games in the Common Room,
attending College social functions, etc.
- The Identity Card may not be passed on for use to anyone
else, otherwise the owner of the card will be held responsible
for any damaged or loss caused by the user.
- If the Identity Card is lost, the Vice-Principal must be
informed immediately. A new Identity Card may be issued on
payment of Rs.100.
- In case of transfer or withdrawal from the College, this
card must be returned to the College Office.
Use of mobile phones within the building including the
canteen is not permitted. However one may use it outside the
building, i.e. on the grounds, gymnasium etc. In case of
violation of this code, a fine of Rs.500/- will be imposed for
the first offence. After that the phone will be confiscated.
No poster is to be posted or fixed with cellotape anywhere on
the College walls. For any writing in the walls, strict
punishment will be imposed.
- The quardrangle in front of the College is out of bounds
for cars except those of the Staff.
- Entry of cars is allowed only with valid St. Xavier's
- Scooters and motorcycles may be wheeled in form the
backgate with the motors turned off, and parked in the
- The College takes no responsibility for the loss of
vehicles/ bicycles. Students are advised to have their
bicycles securely locked, chained and parked at the bicycles
- Good civic sense demands that cars and motor cycles are
not parked on the pavement.
- Railway concession is given to bonafide students only to
the place where their parents permanently reside.
- Applications for the same are to be made at least 10 days
before the beginning of the vacation.
The College class rooms may not be used for private study
outside College hours. without the written permission of the
Vice-Principal. Students are not permitted to go up to the class
rooms before the 10,00 bell. Those who want to use the library,
must use the canteen stairs.
Picnic involving overnight stays are not allowed.
Girls Common Room
Access to the Girls' Common Room is strictly reserved to girl
For games on the College field, prior permission of the
Director of Sports is required.
During College and School class times, no outdoor games
even in small groups, are to be played anywhere in the College
premises including the gymnasium.
Ragging of any kind and magnitude inside/outside the college
campus will not be tolerated and stringent disciplinary
action will be taken accordingly. Any incident of ragging must
be brought to the notice of the Principal/Vice-Principal.
Excise slip is to be obtained from the Vice-Principal for
absence longer than 5 classes. For long and longer repeated
absences which could affect the required attendance percentage,
it is the student's responsibility to keep a duplicate of
the excuse letter submitted, with the Vice-Principal's
signature. The Medical Certificates and the other relevant
documents of illness may be submitted.